The success of your organization lies in many factors, and technology plays a big role in making it happen. From creating a communicative and open business environment to improving employees' motivation through more efficient tracking of progress, integrating the right technology can benefit your business in many different ways.
Needless to say, to stay relevant in the highly competitive market, you need to fully understand the need to integrate technology into your business's overall growth. One of these benefits is helping your teams stay virtually connected within the organization, also known as virtual teams.
A virtual team, which is also known as a geographically dispersed team or a remote team, refers to a group of individuals who work together from disparate geographic locations, and solely rely on communication technology such as video or voice conferencing, email, of FAX to effectively collaborate.
Incorporating virtual teams within an organization can be beneficial for your organization in a number of ways. Encourage discussion and allow the team members to reach out to each other, which can help remove physical and hierarchical boundaries
Experts in various areas within your organization will be easily reachable to help resolve issues and offer advice where necessary. Now all successful virtual teams have various common characteristics. Let's discuss each one of them in detail.
Strong and Dedicated Team Leaders
Working effectively with a virtual team can be challenging considering most of the members have never had a physical interaction. This means that building a good relationship in terms of trust and good rapport amongst themselves can be a little bit difficult. Strong leadership is therefore essential to ensure virtual teams success.
Strong virtual team leaders can help to foster trust and good rapport by putting more focus on relationship building, demonstrate exemplary communication skills, and also develop emotional intelligence.
So in order have successful virtual teams in your organization, ensure that the leaders are strong and dedicated, and have a track record of producing positive results and that they have the ability to put their focus on the project.
Members Adopt a Culture of Openness that Facilitate Trust
Trust is the solid foundation of any successful relationship. Trust is even more essential when it comes to building successful virtual teams in an organization. Successful virtual teams work hard to create and maintain an environment of team trust which is highly effective in eliminating miscommunication.
The team members are able to build trust by demonstrating integrity in their actions, exceptional competence in their responsibilities, dependability by coming through on commitments, and care by working towards building good personal relationships with other members.
Team Members Engage in Meaningful Communication with Each Other
Successful virtual teams know and perfectly understand the importance of engaging in meaningful communication. They establish and maintain proper communications standards, working diligently on their tone of communication, regularly use simultaneous communication at critical moments to communicate with each other, and learn how to be more perceptive of the emotional content of the message being passed on. This way, miscommunications are subsequently eliminated.
Members have a Positive Work Attitude
When the virtual team members have a positive work attitude, the success of an organization is guaranteed. This is because the members have the willingness to make a change and work together in a bid to quickly find solutions when problems arise. They are able to solve problems by looking at the bigger picture.
Team Has a Powerful Conflict Management Mechanism
Conflicts among team members arise all the time and solving them can be a challenge especially because members do not know and understand each other very well, and partly because of miscommunications.
A successful virtual team has a powerful conflict management mechanism in which the leader ensures all issues are resolved amicably. This way, time-consuming and unnecessary confrontations are avoided.
Team has Executive Support
When the organization's executives support the development of good social relationships among virtual team members and demonstrate collaboration, the team becomes even more empowered. The team is motivated to work collaboratively in a bid to reach the set objectives.
All high-performing virtual teams have well-structured teams. This is a team comprising of people who are self-motivated, self-reliant, independent thinkers, and those who are able to work effectively in interdependent work relationships. Only select individuals who you feel have the potential to help your organization move forward.
Members Focus on Achieving Set Goals
Team members in a virtual environment understand that they have a common goal- and that is achieving the mission. Each member therefore dedicates his time, efforts, and resources while collaborating with other members to ensure that the set goals are fully accomplished.
Fast Relaying of Information By Use of Various Forms of Technology
Successful virtual teams integrate technology to enable fast, reliable, and smooth flow of information from one area to another. This includes the use of emails to send and receive information, telephone calls, and video conferencing which allows for impactful video collaboration among team members.
Video conferencing plays a major role in the success of virtual teams. ezTalks Meetings provides incredible video collaboration features which allow members to interact with each other effectively across diverse geographical areas. ezTalks Meetings is a must-have web and video conferencing solution for innovative and reliable video communication in your organization.
All high-performing virtual teams understand the importance of being attentive during their verbal or visual interactions since there is no physical interaction. This encourages effective communication while preventing miscommunication. Virtual team leaders should be more diligent about encouraging participation.
Virtual teams are becoming increasingly popular due to the great value they provide to organizations. If you have virtual teams in your organization, you need to understand that they too have unique needs that need to be effectively addressed to ensure they reach their maximum potential. Ensure that these features are properly incorporated to ensure the success of your organization's virtual teams.