For any organization to remain competitive in the provision of goods and services, it must strive to acquire a very innovative technology. One of the modern technologies that comes with a pivotal feature of is video conferencing. This article therefore provides you with a comprehensive guide on how you can set a modern large conference room video conferencing using one of the most prolific conferencing tool, ezTalk Rooms Software.
Steps to Set Up Large Conference Rooms
You must furnish the conference room using comfortable and modern furniture. This will not only make your audience attend long conferences but also give the place a businesslike appearance. This is not a sophisticated and software-oriented step and should be easy to undertake. We will focus on the steps of large conference room video conferencing setup below:
a) Download the client ezTalks Room software. The software can be downloaded by clicking on this link.
b) There is also an ezTalks Controller app that can be downloaded on the legal website for ezTalks. It can be run on a PC, phone, tablet or iPhone, and used for control the conference room while in meeting.
c) Connect your display, mic and speaker to the computer with ezTalks Rooms Software;
d) Sign in and Schedule a Meeting in the Controller app.
For a phone, you need to click on the section for more options which enables you to add a room. For a PC or mac, navigate to the rooms icon situated on the north east side of the device. Click on the + icon and that enables you to get the room Id and verification code. In case you are using the ezTalks Room, launch the software and click on the option to request for room Id and verification code in order to create a room.
e) Once you start the meeting, the videos will show on the display and you can control the meeting via the controller app.
This video conference room equipment allows users to enjoy an immersive meeting experience with super clear audio/video, interactive whiteboard, screen sharing etc. It is important to remember that with ezTalk Room, you escape the challenges of cable connections and therefore you have nothing to worry about them while making your choice. The software offers you wireless transmission and you cut the cost of cable acquisition.
Guidelines on How to Choose Video Conferencing Equipment
These include the set of hardware and software required to successfully host or attend a conference. There are a number of factors that can help you on how to choose video conferencing equipment. In this case, the software you use is the ezTalks Rooms Solution whose benefits are discussed herein. Generally, when choosing conference tools and the video conference room equipment consider:
•Compatibility-The hardware purchased should be compatible to the software to be installed in them. It should also not cause much organizational inertia.
•Cost-effective- There are many providers of conferencing tools so choose the most economical. EzTalk rooms is one of the cheapest conferencing tool available.
•Versatility - Do not just purchase a tool that becomes obsolete in the following year. It should be able to perform a number of functions. Make sure that it can be easily updated to remain in line with any new technology.
Other key factors to consider when choosing the right video conference room equipment and even the conference tools to use:
1. The ease of use
Even if you prepare a large conference room and your participants do not have a perfect knowledge on how to operate the software, then it would all be meaningless. Ensure you settle for a video conference software that is simple to understand and also easy to operate.
2. The kind of meetings
The type of meetings you hold is also a key factor to consider when making your selection. The kind of equipment, tools or services you use to hold open forums are quite very different with those that that are required to make lectures. It would therefore be wise of you if you made a selection of the conferencing services that suits all your needs.
3. Screen sharing
The video conference room you go for should provide screen sharing features. The whole session should be interactive and it would thus be a better choice if you acquired the right tools and equipment that allows you to directly interact with your participants. This does not only keep your hosts engaged in the entire session, but also gives a chance to explain finer points into details that they can easily understand.
Doubtlessly, you need a versatile and efficient mean of communication with internal and external parties of your organization. There is a need to phase out traditional communication channels and embrace the innovative technology in conferencing. Most importantly, it is the high time to embrace change and adopt video conferencing services. There is a variety of options at the table to choose from so be sure to consider the factors contained herein on how to choose video conferencing equipment. Make the right selection and get to enjoy the video conference services.
Turn any size of room into a video meeting space in minutes