Online collaboration is a communication system that allows a group of people located at different location to work together on the same project in real-time by using the Internet. People engaged in online collaboration can use PowerPoint presentations, word processor documents and other brainstorming tools to work together simultaneously even without existing in the same room. In this way, in today's world of internet and technologies online collaboration tools can be used as one of the modern means of communication that can be used to achieve the same target. It can also be described as a group effort for creating an online content. An online collaboration can be completed successfully by a group of participants by using various online collaboration tools like ezTalks Cloud Meeting etc. to complete a project. After knowing what is online collaboration it is time to know about its benefits.
Online collaboration offers a number of benefits to a business organization that is working from multiple workplaces. Some of the commonly experienced benefits of online collaboration are briefly described here under to help you in making a well informed decision for using it in your company.
Make It Easy to Keep Track of A Project:
Many online collaboration services like ezTalks Cloud Meeting have various types of capabilities to track a project so that the members of a team can easily evaluate its day-to-day progress. It also allows the team members to see the documents before making any change, who made the recent changes in the documents and appointing a colleague to review the document along with tracking the project. All these things help in managing a project more easily. The participants of an online collaboration need not use email as the main source of communication between its members. In this way, now you need not search your inbox to find out a lost document.
Flexibility to Remain Anywhere:
The members of a team can work together by using online collaboration software even without moving to the central location if they have an internet connection. In other words, they can work together even if they are dispersed at different locations. They can work together on the same project even if they are located in different cities, states or countries. In this way, by using online collaboration an organization can deploy the best possible professionals on a project even if they are not located at the same location. The employees can remain in touch with their project even if they are on a business trip or away from their office due to some other urgent work. They can collaborate with their team as they do from their own workplace.
Though the process of creating reports for all types of work projects is almost same but the situation usually becomes stressful at the time of reporting to higher authorities. While working with a large team on a certain project, sometimes you can fail to track some of the activities. But by using online collaboration tools like ezTalks Cloud Meeting such possibilities can be ignored. You can easily include all the activities related to that project while generating its detailed report instantly. In this way online collaboration allows the members of the team to focus more on result oriented activities.
You need not make multi video conference call or organize meetings with team members to review documents related to a project by using a good online collaboration tool. The tool can automatically upload the documents and inform the reviewer about this uploading through email so that they can be reviewed and the changes can be made as soon as possible. After changes the tool also informs all the members of the team about the reviewing of the documents and their availability for further action. In this way online collaboration tool makes it easy to organize a steady flow of the work on a project by allowing its team members to contribute promptly wherever required.
Storage of All Documents at Central Place:
Online collaboration tools also make it easy for the members of a team situated at different locations to access all the related documents anytime. Moreover the members need not save the necessary documents on their personal storage devices like USB stick etc. if they want to work on them even when they are not in their office. They can easily see the updates made on the document recently. The team members also do not need to email different versions of a document to other members as all the versions will be available to all of them every time.
In this way, online collaboration has a number of benefits for the businesses that work from different locations on the same project at some other location. Online collaboration allows the members of a team working on the same project from different locations to manage it more efficiently without moving out of their locations. They can share their views, images, files and documents of the same project to take a quick decision to ensure better progress in the project.