Earlier, face to face meetings were the only option when people had to communicate ideas or hold discussions with one another. However, with the progress in technology, easier methods of communications were introduced, and people could host meetings virtually using popular software like ezTalks. Undoubtedly, such tools made life a lot easier, helped save both time and money that would be invested in traveling to and from the meeting location, and thus people gladly started embracing the idea of virtual meetings. Yet, face to face meetings have not been become completely extinct, and can never will, owing to various benefits they offer. So, without further wait let us get to learn about a few face to face meeting advantages.
Communication is not necessarily conveyed through words alone, and you can understand a lot if you carefully observe the body language of a person and the small signs he/she gives through facial expressions and hand gestures. You need not be any expert to understand these signs, as you subconsciously will be able to figure them out. Email or a phone call conversation does not allow you to read these signs, but the fact is if you are able to read the body language of people it can prove to be immensely beneficial for you. You will be able to understand much more than what the person is actually telling you. For instance, if your client tells you that they completely agree with what suggestions you have offered, but their body language suggests otherwise, and you are able to spot these signs then you can suggest them some alternative ideas, or try to reassure them.
Technology has both its pros and cons. Virtual meetings are certainly very beneficial and attractive, but in this world of multitasking, chances are bright that during the meeting people may be involved in other tasks as well, like checking emails, which will not allow them to fully concentrate on what is being shared in the meeting. However, in face to face meetings chances of multitasking are very rare and this is one of the most important face to face meeting benefits. It is because such meetings are more engaging, and people also have the fear that they may get noticed if they try to do something else, and thus full or maximum concentration is sure to be enjoyed in such meetings.
Yes, you will have to put in extra efforts, manage your schedule, and steal time to visit your client's office for a face to face meeting, and though this may seem a little troublesome, your clients will appreciate all the trouble you have taken. This further helps you create a great positive impression. Your client is likely to feel that as you have put in efforts into visiting them personally in this world of virtual meetings, it means you give a lot of importance to your work and that extra personal touch is crucial for you. This, in turn, will make your business relation stronger and thus prove to be immensely beneficial.
Almost all of us do this sometime or the other-we use emails when we want to ignore some action. However, this is something that is not easy to do on someone's face, and thus actual meetings can help develop a climate of more trust. This can prove to be very helpful when you are trying to develop strong business relationships. Furthermore, it is easier to convince someone during face to face interaction, so if you need to influence or persuade people over some important matter, then it will be best to meet them in person.
In-person meeting or face to face communication can help improve efficiency. Instead of spending your entire day sending and receiving emails, you can rather meet in person and discuss all details of a meeting. As the overall energy is higher during such meets, it will help boost creativity, and thus you can brainstorm and solve many problems at the same time. Also, face to face meetings will prove to be more effective for those who are not really comfortable with written communications. After, all everyone has their own preferences, and some find it easier when they communicate with people personally.
These are some of the common advantages of face to face meetings. Virtual meetings, using tools like ezTalks are also important, and it is just that a balance between the two needs to be maintained. When in need of quick solutions virtual meetings can be organized, but when you need to enjoy a more personal touch and have enough time, then a face to face meeting can be arranged.