Video conferencing has been gaining popularity over the years, and at this point in time, it really has become just a part of a professional work environment in a lot of businesses. Video conferencing is excellent when it comes to communicating with various office branches or when you have employees working remotely, and works wonders when it comes to keeping the entire staff of a company or large corporation connected and within communicable reach.
ezTalks all-in-one video conferencing devices work with most popular VC apps like ezTalks, Skype for Business, Skype, Zoom, WebEx, GoToMeeting, BlueJeans, Lifesize, Google Hangouts, Facebook Messenger, Microsoft Teams and more as you require.Request A Demo
If you’re interested in introducing video conferencing systems or are ready for an upgrade in your systems, it can be tricky to know if hardware based video conferencing or software based video conferencing is the way to go. Depending on your needs, they both have pros and cons that need to be addressed before you can make an informed decision that works for you and your team.
What Kind of Video Conferencing Will You Require?
Before you can decide if you should go for hardware based video conferencing or software based video conferencing, you’ll need to know what kind of setting these conferences will be held in.
There are two options: web-based video conferencing and room-based video conferencing.
Web-Based Video Conferencing
Web-based video conferencing is easy. It’s done through downloading an application, and after an easy set up it’s ready to use almost immediately. The only thing people require is a device with a camera, such as a laptop, phone, or tablet and they’re good to go. This kind of video conferencing is great if you or your employees are always on the go, but it does fall short in a few areas that may or may not be deal breakers depending on your needs.
They only work well if there is a strong and steady internet connection at all times. They use a lot of bandwidth, and there is no customer support when it comes to maintenance.
Room-Based Video Conferencing
Room-based video conferencing requires more setup but is a better option if you’re hosting video conferences from a consistent location. They are set up and consist of hardware that is connected to your computer and remains constant until you decide to move it. They use a lot less bandwidth, come with support and maintenance services, and don’t demand any additional software to work.
Where they may fall short depending on your needs is they are not at all a portable solution, and there may be some repair or maintenance required over the course of their lifetime.
So if room-based video conferencing is more your style, hardware will be the way you want to go. Video conferencing hardware provides a greater range of functions including video editing and live streaming, they allow for a lot of camera control so you can make adjustments accordingly, and they can be easily integrated into the rest of your workplace or home systems.
Video Conferencing Hardware
Hardware-based video conferencing is more expensive to acquire, it costs more in setup, installation, and maintenance requirements, so if you do not have the money to dedicate to keeping it in excellent working condition, you may want to reconsider and use software instead. It can also be tricky if you do not have a space to give to video conferencing in your home or place of work. Due to its lack of portability, it can be tricky to move around according to what space is available among the conference room solutions like huddle video conferencing etc.
Popular Video Conferencing Hardware
1) ezTalks Meet S (formerly named Onion): an all-in-one 1080p and full HD video conferencing system with a range of features.
2) HighFive: easy to use and has noise and echo-cancelling features to ease communication.
3) VidyoRoom-HD-2: allows up to 16 people to be on the same screen at any one time, and provides 4K video quality.
Surprise! It has been gaining more and more popularity as an open source platform that is compatible with multiple VC software including ezTalks, Skype for Business, Skype, Zoom, WebEx, GoToMeeting, BlueJeans, Lifesize, Google Hangouts, Facebook Messenger, Microsoft Teams, etc. You can expand and upgrade your conference room with both such a piece of powerful all-in-one equipment and your current vc software at hand flexibly within a few minutes!
Video Conferencing Software
If you’re interested in the simpler option for video conferencing, a software based solution will be the best choice for you and your business. It’s affordable, very easy to install (some are even cloud-based), and allows for portability and video conferencing from any setting.
That being said, it’s important to remember that there are far less camera control and overall capabilities. If you’re looking for an extremely high-quality video conferencing setup, software may not be the best decision for you.
Popular Video Conferencing Software
1) Skype for Business: probably the most popular option for business and leisure, Skype is easy to download and the business version has added features to ease communication within a professional setting.
2) ConnectWise Control: this is an affordable option that has customizable features so you can fit it to your unique brand.
3) TeamViewer: file transfers, instant messaging, remote control capabilities, this is an excellent option for businesses willing to spend a bit more on their software.
Video conferencing hardware vs video conferencing software: it’s a comparison that needs to be considered and researched before you decide on which option is best for your business. Whether you decide to go with hardware based video conferencing or software based conferencing is completely dependent on your unique business requirements, budget, and space availability. If you’re looking for high-quality videos and ongoing maintenance support, hardware based video conferencing is always the way to go. However, if you’re a more mobile business with people moving around all the time, you’ll want a more portable software solution to keep in touch. There are affordable and more expensive higher quality options within both software, so whatever your budget, there is sure to be a video conferencing solution for you.
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